Do you want to get the word out about your event? Do you have an important publication to share? Did you just receive a major grant? If so, the communications office wants to hear about it.

Event Publicity

Before you do anything, please make sure that this event is listed on the appropriate department/office webpage. Often, we link off of an event announcement to a webpage for additional information. Please contact your web liaison to place this information on your website.

The communications team can provide the following help publicizing your event:

• Create graphics advertising your event
• Create and order swag
• Post on CHS website
• Post on CHS Google calendar
• Place on campus TVs
• Run on social media feeds
• Run in CHS faculty/staff newsletter (weekly), CHS student newsletter (biweekly), CHS alumni newsletter (monthly). Please note: Event announcements are run in the faculty/staff newsletter when they are two weeks out.
• Put in ticket for alumni email communications
• Run a paid social media ad campaign

Additional ways you/your unit can publicize your event:

• Add event to unit’s website
• Post on unit’s social media feeds
• Email current students about event
• Post event on Ram’s Connect
• Submit the event to TelegRAM
• Submit the event to the VCU events calendar
• Offer extra credit for attendance
• Email the chairs of other relevant units
• Email community orgs, nonprofits, religious institutions, retirement communities, if applicable
• Hang flyers/posters around VCU or Richmond

For event publicity, please fill out this form

Informational Publicity

For publicity not tied to an event – for example, accepting applications for a student fellowship or a reminder about a study abroad trip – please fill out our informational publicity form.

For informational publicity, please fill out this form

STEM TVs

If you’d like to advertise an event on the STEM TVs, please fill out the event publicity form. You may upload your graphics to that form. Please note that the graphics should be sized 1920 x 1080 px.

Photography

If you are photographing/filming people for marketing purposes, you need them to fill out the VCU Model Release Form. Scan the form and place in your records.

You do not need people to sign the model release form if you are photographing/filming large scale events where there isn’t an expectation of privacy (e.g. graduation, etc.).

Other News

We love to hear about publications, grants, awards, new curricular changes, interesting pedagogy, student news and much more.

If you have something important to share or news that you would like included in our newsletters, please email Alexis Finc, director of communications, at alfinc@vcu.edu.