Faculty are eligible for two types of scholarly leave: study-research leave and educational leave. Study-research leave is designed for tenured faculty who are engaged in R1-caliber research and need a sustained period of dedicated time beyond their annual research workload allocation to make significant progress on a new research project. Educational leave is designed for full-time faculty who wish to pursue a specific course of study relevant to their teaching or research. The College of Humanities and Sciences complies with the university/state policies and procedures for study-research and educational leave, which can be found on the university’s HR website. Faculty applying for national/international awards such as Fulbright and Woodrow Wilson Fellowships or other fellowships that have a residential requirement should also apply for leave. Candidates must notify their chair/director and Sponsored Programs in the Dean’s Office when applying for these types of external awards.

To be eligible for study-research leave, faculty must be tenured, have six years of prior university service, and have completed six academic years of service since a previous study-research leave. Faculty with previous leave during the 2019-20 academic year or an earlier year are now eligible again to apply for study-research leave during the 2026-27 academic year. 

To be eligible for educational leave, faculty must be full-time, have been employed by the university for at least one year, and have been accepted into an approved course of study at an accredited institution of higher learning, or have an approved plan outlined for independent study.

The College’s guidelines conform to the university’s policies which permit eligible faculty members, based on merit, to qualify for study-research or educational leave. The awarding of leave is subject to the availability of funds and the ability of the department or school to meet its teaching, service, administrative and other requirements.

To request leave for the 2026-27 academic year, the faculty member must complete the 2026-27 Request for Scholarly Leave Form by 11:59 p.m. on Friday, October 31, 2025. Applicants must notify their department/school chair/director before submitting their application.

The form will request the faculty member’s curriculum vitae and a narrative that includes the following (three pages max, single-spaced):

• Summary of the proposed leave activity (Abstract, 150 words)
• Description of the faculty member’s general research agenda and how previous accomplishments align with the R1 mission of the university (for study-research leave) or description of the faculty members’ general educational agenda and previous accomplishments (300 words).
• Description of the proposed scholarly project (for study-research leave) or educational objective (for educational leave). This narrative should include specific goals, timeline, and product.
• Relevance of the proposed leave activity to the faculty member’s future professional development/advancement, department/school, College and university.
• There should also be a clear description of broader impact and relevance of the research to the public.

Faculty members applying for leave must request that their department chairs or school directors complete their evaluation of faculty applications in the dynamic view by Wednesday, Nov. 5, 2025. In that form, the chair or director will indicate their support (or non-support) for the faculty member who has applied for leave. The support document must indicate the fiscally responsible plan to provide coverage of the faculty member’s responsibilities while on leave. The chair/director must review the leave request to determine if the faculty member is eligible for the leave, and whether the proposed leave activity is of value to the faculty member, the department/school, and the university (and for study-research leave whether it aligns with the R1 mission of the university). In evaluating the request, the chair/director should also consider the effect the faculty member’s absence will have on the department/school. If the request is endorsed, the chair/director should indicate how the faculty member’s courses and other responsibilities, e.g., advising, administrative activities, etc., will be covered. If the chair/director does not endorse the request, then the chair/director should briefly explain why. If the department/school has multiple faculty members applying for leave, it should be expected that not all requests can be granted and the chair/director will be asked to provide a ranking of the leave requests. 

All requests for scholarly leave, regardless of whether they are supported by the respective chair/director, will be reviewed. The dean will appoint a faculty advisory committee to review and rank the requests and to make a recommendation. The committee will evaluate each proposal’s merit in terms of the following criteria:

• Significance of the work proposed
• Relationship to teaching and ongoing scholarly and/or educational productivity
• Connection with the mission of the department/school and College (and alignment to the R1 mission of the university for study-research leave)

The committee will apply a rubric to evaluate the proposals.

The dean will review the recommendations from the faculty advisory committee and the chairs/directors and, pending availability of funding, make a final determination. Faculty members will be notified in writing of the dean’s decision and if the leave is approved by the dean, the dean will seek approval from the provost.

If the provost approves the leave, the faculty member and respective chair/director will be notified by the dean. The faculty member will be issued a Leave Agreement and Promissory Note, as well as a new employment contract reflecting the terms of the leave. Faculty receiving approved leave are expected to abide by the terms of the leave agreement.

Eligible faculty may apply for a scholarly leave for one semester at full-pay, two semesters at half-pay, or up to two semesters at no-pay. Faculty must sign a Study-Research/Educational Leave and Promissory Note agreeing to return to the university and serve a period of employment equal to twice the period of leave. If the return-to-work commitment is not honored, the faculty member must reimburse the university for the salary received during the leave period, plus interest, regardless of the source of funds (e.g., E&G, grants, external, etc.). 

In addition, all faculty members granted leave must submit a detailed Study-Research and Educational Leave Report via Smartsheet (this form will be sent to the faculty who received leave) to the Dean’s Office by December 15 (for fall semester leave) or May 15 (for spring semester leave) and is expected to to give a presentation describing the outcomes of their leave project in a public forum.

Note: Those on study-research or educational leave are only eligible for the standard levels of university, college or department financial support, including travel funds. This amount is defined by the prior use of funds by themselves and those in their unit. Increased requests to support leave activities will not be approved.